Invoicing & Collections
Stop chasing checks.
We invoice your apartment and residential leases and collect on them — for your firm or just for you. No license transfer required.
What it costs
Prepaid on the first of each month. Includes 10 invoices per month (no roll-over).
Billed in arrears for each invoice sent after the first 10 in a month.
How it works
We set up compliance
We register and manage your vendor compliance portals and invoicing software.
You lease the client
Close your deal, then submit the lease for verification inside our CRM.
We invoice the property
Our team issues the invoice and tracks it through the property's payment cycle.
We collect and report
We follow up until payment lands, and keep you updated on anything past due.
What we require
A few ground rules keep the service running smoothly for every firm we handle.
Use Our CRM
We've actively managed and improved our own CRM since 2015, built specifically around apartment locating transaction volume. Our collections team works every client inside it, so switching platforms per firm isn't possible.
Cover Your Vendor Compliance
We'll set up and manage the vendor compliance portals and invoicing software on your behalf — the subscription and registration fees those services charge are paid by you.
Payment Method on File
We only charge the fees listed above, but our staff is paid whether an invoice collects or not, so we require a recurring payment method on file. Credit cards add a 3% processing fee; EFT avoids it.
Frequently asked questions
Do I have to move my license to Spirit?
No. We provide invoicing and collection services to any real estate or apartment locating company — or individual agent — in the U.S., regardless of who sponsors your license.
Can I follow up on my own invoices?
Yes. We handle vendor compliance, invoicing, and collections; anything you do on top of that is up to you — just keep our collections team updated on what you hear. Once you've leased a client, verify the lease and we take it from there until payment is received.
Are there any hidden fees?
No. The $250 monthly fee and the $25 per-invoice fee (after the first 10 each month) are the only required charges. Lease verifications and demand letters are optional, per-use add-ons.
What is your average collection time?
Under 60 days from the invoice date on average. That figure blends properties that pay immediately with properties that don't process payment until after 90 days.
What happens to invoices you can't collect?
With a signed lease verification, we collect on roughly 99% of invoices even when a property pushes back. Past-due invoices are called continually until the property, its management, or the landlord stops responding — at that point we contact you with your options for next steps.
Hand off the invoicing headache.
Tell us how many leases you close a month and we'll walk you through exactly how the service would run for your business.